The Data
Research-backed insights on productivity loss
Knowledge workers lose hours every day to manual tasks. Here's what the research says.
The Problem
Knowledge workers lose hours every day to manual tasks
26 days
Lost per employee every year due to inadequate data skills. Across 12,000+ employees surveyed, workers spend 4.34 hours/week being unproductive because they lack the skills to efficiently handle data-related tasks.
Multiverse Skills Intelligence Report, 202476%
Of knowledge workers spend 1–3 hours every day just moving data from one place to another. Copy-pasting between spreadsheets, transcribing from PDFs, reformatting for different systems—repetitive work that adds up to weeks per year.
Zapier, 202110 hours
Per week spent on manual spreadsheet work by finance professionals. In a survey of 200 CFOs, this translates to skilled finance talent buried in data entry, consolidation, and formatting instead of strategic analysis.
DataRails (200 CFOs), 202247%
Of digital workers struggle to find the information or data they need to do their jobs effectively. App sprawl and siloed data mean employees waste time hunting across systems instead of executing.
Gartner Digital Worker Survey, 20238.8 hours
Per week—nearly 20% of working hours—spent by knowledge workers searching for and gathering information needed to complete tasks. That's over 400 hours per year per employee lost to finding files and data.
McKinsey Global Institute, 2012Only 18%
Of CFOs consider themselves Excel experts, despite spreadsheets being central to financial operations. The remaining 82% rely on workarounds, manual processes, and time-consuming trial-and-error to get work done.
DataRails, 202292%
Of employees admit they waste up to 8 hours per week searching documents for information. Extracting tables from PDFs, reconciling data across formats—friction at every step.
ABBYY/Sapio (5,025 workers), 202141%
Of FP&A processes are still manual. Despite advances in technology, nearly half of financial planning and analysis workflows rely on spreadsheet manipulation, manual data pulls, and copy-paste consolidation.
DataRails (200 CFOs), 2022Hours Lost Per Week
Across different productivity drains
Cumulative Time Savings
How small weekly savings compound over time (per user)
Research Timeline
Key findings from 2012 to 2024
~8.8 hours/week spent searching for info
92% waste up to 8 hours/week searching documents for info
2.8 hours/week looking for info; only 30/40 hours productive
76% spend 1-3 hours/day moving data between apps
10 hours/week manual spreadsheet work; only 18% Excel experts
47% struggle to find needed info/data
4.34 hours/week unproductive due to data skills gaps
reflexion